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How An Applicant Tracking System Can Improve Your Hiring

 Jul 16, 2019

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Hiring the right people is crucial to your company or your client employers success. You need to find people who have the skills and drive to contribute to your or your client’s growth.


But this can be a long and complicated process. You must involve different people and carry out various steps to find the right person for the job.


Fortunately, the right applicant tracking system can simplify the process. Find out how an applicant tracking system or ATS can help you hire the best people for  your job openings.


Look Back On Previous Applicants

If you are a recruitment or HR company and your focus is on hiring, you probably have accumulated many applicants over time. But since reviewing past applicants is time consuming and inefficient, especially if you are still into keeping paper records, posting a new job opening and accepting fresh applicants is the best option. 


However, with using an applicant tracking system or ATS, you can maintain a database of each applicant that is easy to search through. A unique candidate profile will be created when a person applies to your company for the first time. If you don’t hire them but still like their background, you can archive their profile in your database for future consideration. And as new positions open, you can easily comb through all your profiles and find someone who meets the job or the employer’s criteria. 


Use Keywords to Find The Right Candidate Faster

Instead of painstakingly going through paper resumes or email to look for every applicant who have submitted an application and is interested in a certain job opening, you can simply search the applicant tracking system using a keyword. 


Attach keywords to applicant profile to help you zero in the certain candidate for the specific job opening. Use a word or a few words to find the applicant profile easily than going through the haystack of thousands of candidate. 


Replicate Your Established Workflow in the Applicant Tracking System

Your company likely already has an established workflow for hiring and your applicant tracking system should have the flexibility to support that process. For example, your hiring stages are a phone screening with the recruiter, then a more in-depth phone interview with the hiring manager, followed by either an examination or another interview by other team members. You can set up this workflow in your system and assign each stage to the different people involved. 

Your applicant tracking system can also be your internal communication hub for your team. Everyone will receive automated notifications when it’s their turn to get involved and give feedback. They can reply directly through email and their comments will automatically be imported into the right candidate profile in your applicant tracking system.


Keep Track of Candidates As They Progress

It can be tough to keep tabs on all your applicants as they start participating in the interview process. You want to keep a steady pace so positions get filled in a timely manner.


An applicant tracking system will give you insight into the status of your job openings and the people who have applied for them. You can drill down to the candidate level and see the positions they’ve applied for and the stage they’re at in the workflow you setup. You can also evaluate specific jobs and see how many candidates have applied and where each one is at.


Your applicant tracking system will give you an at-glance overview of all your pending jobs and candidates with the ability to narrow in on specific details. This functionality lets you identify stages that are stalled so you can respond accordingly and keep your hiring moving forward.


An applicant tracking system is the key to a streamlined recruiting and hiring process. Instead of getting caught up reviewing resumes and scheduling interviews, you can devote your time and energy to finding the right candidate for your job opening.